Install the Z-Mail™ Pro software
according to the instructions on your CD booklet or Installation
Card. System administrators should review Automatic Setup in readme.hlp
for group and multiple user setup.
Hardware Requirements
The following minimum hardware configuration
must be available before you begin installation of Z-Mail™
Pro Client.
IBM PC (or compatible computer) with 4 MB
or more of RAM, 386 CPU or later capable of running Microsoft
Windows 3.1, Windows NT, or Windows 95. A mouse, 1.44 MB HD, 3.5"
floppy disk drive, and a hard disk with at least 20 MB free for
product installation.
NetManage TCP/IP stack or the Microsoft TCP/IP
stack.
Software Requirements
Microsoft Windows 95 (for Z-Mail™ Pro
95)
Microsoft Windows NT (for Z-Mail™ Pro
NT)
Microsoft Windows 3.1/3.11 (for Z-Mail™
Pro for Windows 3.1)
Setting Up Z-Mail™ Pro Accounts
This section describes, step-by-step, how to
set up a Z-Mail™ Pro account for the first time user and how
to add additional users. It also includes a brief discussion about
Z-Mail™ Pro configuration files and the Z-Mail™ Pro log
feature.
Note: When upgrading from a
previous version of Z-Mail™ Pro, you will not need to create
a user account again.
You start Z-Mail™ Pro Client by first launching
the Z-Mail™ Pro Client icon.
To set up a Z-Mail™ Pro account for a user
for the first time, you need to complete the New User dialog box.
Note that to use the Phone Tag, Tag-It!, Forum, orMailbox Converter
applications, you must have this account set up.
To set up a Z-Mail™ Pro account for a user
for the first time, follow these steps:
Open Z-Mail™ Pro. The Z-Mail™ Pro
- New User dialog box appears.
Under Local, enter the user's name, user's
password (optional), user's name in real life, and local mail
directory in the designated fields.
The local mail directory identifies where all configuration files
and individual mail messages are saved on your machine. You may
set up a separate mail directory for each user. For example, the
mail directory, c:\netmanag\email\steven, is set up only for user
Steven.
Choose the OK button.
The Z-Mail™ Pro Transport Setup dialog
box appears. You may select any of the check box items:
Internet Mail: Sets the Z-Mail™
Pro application to handle standard Internet e-mail. You need
this transport to use Internet Mail and Forum. You also need
it with IMAP (to specify an outgoing mail gateway).
IMAP4: Sets the Z-Mail™ Pro application
to handle mail on remote servers using the IMAP4 protocol.
For more information on this option, see the IMAP
sections in this chapter.
News: Sets the Z-Mail™ Pro application
to handle Forum article access.
Choose the OK button.
The Network Setting dialog appears, with
a tab for each of the Mail transports you selected earlier. Use
the various tabs to set the appropriate information.
Note: The dialog displays tabs only for the transports
that you have already selected. You may later add transports by
choosing the Add button from the Network settings dialog box.
Internet Mail Tab (Setting up a Standard Mail
Account)
Use the Internet Mail Network Settings tab dialog
to specify information for standard e-mail:
Internet Mail Setting
Description
Host
Specify the name of
the computer system acting as the mail server.
User
Specify the mail user.
Password
Specify the password
for the mail user.
Mail Directory
This field is used
for POP2 support.
Delete retrieved mail
from server
Select this option
if you want your mail automatically deleted from the server
after you have retrieved it.
Outgoing Mail Gateway
Type or select the
name of the mail gateway. A mail gateway routes all mail messages
that are transmitted to the Outbox. A mail gateway is often
used for access to the Internet. The mail gateway must be configured
to perform as an SMTP relay.
If you do not define a mail gateway in Z-Mail™ Pro, the
mail gateway you define in Outbox is used instead.
From Address
Type or select the
name in the From field you want to appear as the sender when
mailing a message.
Example: Jane Doe <jane@netmanage.com>
Setting Up Z-Mail™ Pro Accounts for Additional
Users
Once you have set up an account for the first user,
you can set up mail accounts for additional users, by first logging
in as Postmasterr and then as User.
Postmaster Login Steps
To log in as Postmaster and set up accounts
for additional users, do the following:
Open Z-Mail™ Pro. The Z-Mail™ Pro
- Login dialog box appears. Select Postmaster from the Username
drop-down list box and choose the OK button.
The Z-Mail™ Pro Transports Setup dialog
box appears.
If you do not want to receive or send
mail as a postmaster, for instance you only want to add/modify
additional users, choose the cancel button.
If you want to send/receive mail as Postmaster,
select the appropriate check box item(s): Internet Mail, IMAP4,
or Internet Fax, and choose the OK button. The Network Settings
dialog box appears. Choose the Apply and then OK buttons.
Choose the Mailboxes... command from the
Services menu to display the Mailboxes dialog box.
Note: The Mailboxes... command under the Services
menu only appears when you are logged in as Postmaster. This is
the only dialog box in which you can add and delete users and
specify a user's mail directory.
Enter the user's name in the User text box
and choose the Add... button. The Enter Information for new user
dialog box appears.
Under Local, enter the user's name, user's
password, user's name in real life, and local mail directory in
the designated fields.
The local mail directory identifies where all configuration files
and individual mail messages are saved. You may set up a separate
mail directory for each user. For example, the mail directory,
c:\netmanag\email\steven, is set up only for user Steven.
Choose the OK button.
Logging into Z-Mail™ Pro as a First-Time
User
To login into Z-Mail™ Pro as a user, do
the following:
Open Z-Mail™ Pro. The Z-Mail™ Pro
- Login dialog box appears. Enter your previously defined user
name and password and choose the OK button.
The Z-Mail™ Pro Transport Setup dialog
box appears. You may select one of the check box items: Internet
Mail, IMAP4, or Internet Fax. Choose the OK button.
The Network Setting dialog appears, with
a tab for each of the Mail transports you selected earlier. Refer
to the previous section
that discusses how to set up a new Z-Mail™ Pro account to
enter network settings information.
After you have entered these settings, Z-Mail™
Pro will automatically invoke the appropriate settings when you
select the type of mail that you want to create. You can now begin
using Z-Mail™ Pro.
Setting up IMAP Accounts in Z-Mail™ Pro
Z-Mail™ Pro uses the IMAP4 (Internet Message
Access Protocol), which is a client/server protocol, for manipulating
remote message files. Remote and local folders are fully integrated
in Z-Mail™ Pro; messages are viewed and folders managed in
the same way. IMAP accesses mailboxes (folders) on remote servers
as if they were local mailboxes, using the same commands such as
moving to folders, search, marking messages.
IMAP features include:
access to multiple hierarchical structured
mailboxes on the same or different remote servers
shared mailboxes between users
only headers displayed - only when you view
a message is it fetched, avoiding unnecessary retrieval of large
attachments and saves bandwidth.
allows you to manipulate remote mailboxes
(as if they were local folders): creating, renaming, opening and
deleting mailboxes, and searching the current remote folder
allows you to download specific messages
or the full contents of a specific remote mailbox
empties remote trash
by selecting your private remote INBOX folder,
you may read you new mail through the IMAP server
periodic/on demand checking and retrieval
of recent mail from all connected INBOX folders
dragging and dropping between folders; messages
from your old folders can be easily moved into new IMAP remote
folders
can apply multiple rules and continue to
following rules
right click of the mouse (or alt + enter)
to access drop down menu commands on remote host
connecting and disconnecting of remote servers
from the main window
allows printing without logos
provides a newsgroup thread
supports other NetManage messaging applications,
such as Phone Tag, Tag-it!
IMAP4 is used to manage messages on a remote
host. IMAP provides access to multiple hierarchically structured
mailboxes on the same or different remote servers and to shared
mailboxes between users. Only headers are retrieved, which avoids
unnecessary retrieval of large attachments and saves bandwidth.
When a message is viewed, it is fetched and stored online in the
local cache for the duration of the mail session.
You may access multiple remote servers, or add
numerous occurrences of the same server with different user names.
Additional servers are added through the Network Settings dialog.
Each server you add appears as a separate branch on the Remote tree
displayed in the left pane of Z-Mail™ Pro's main window. Messages
can be moved between mailboxes on the SAME server (same user tree),
or to local folders.
IMAP does not post mail; this function is handled
by SMTP.
Use the IMAP4 Network Settings tab dialog to
specify information for Remote mailboxes using the IMAP4 protocol.
(If you do not already have a tab dialog for IMAP4, choose the Add
button from the Network Settings dialog. In the Add transport dialog
box, select IMAP 4 and choose the OK button.)
Note: You must also configure
an Outgoing Mail Gateway (SMTP Server) using the Internet tab (of
the Network Settings dialog box) to allow the sending of mail. This
may or may not be the same mail server (host) as your IMAP4 server.
You may access multiple remote serversremote
servers. To do so, choose the Add button in the Network Settings
dialog box. Another settings dialog box is displayed, allowing you
to specify settings for another server. Additional tabs are added
to the Network Settings dialog box when you add additional servers.
You can specify a name to appear of the tab, or accept the default
names (IMAP, IMAP-1, IMAP-2, and so forth). You can also add numerous
occurrences of the same server with different usernames.
After you have added IMAP transport and specified
the network settings, the left pane of your email display will have
a pane for Remote Folders as well as the usual pane for Local Folders.
Each server that you add appears as a separate branch on the Remote
tree displayed in the left pane.
IMAP Mail Setting
Description
IMAP Server
Specify the fully qualified
name or IP address of the computer system acting as the IMAP
mail server. If you have Telnet, you can verify that your server
supports IMAP4 server support, Telnet to port 143 and check
for the IMAP server greetings.
User name
Specify the mail user
for remote login authentication. The username for a remote UNIX
server is the username that you use to log into that machine.
Note that it is case-sensitive.
Password
Specify the password
of the mail user for remote login authentication. The password
for a remote UNIX server is the password that you use to log
into that machine. Note that it is case-sensitive.
Use the Advanced button to set the following:
Keep messages cached
between sessions
Viewed messages are
automatically saved on the local drive for while Z-Mail™
Pro is running. Select this option, to save these messages after
exiting mail, and retrieve on reactivating mail.
IMAP cache location
Enter or use the browse
button to select the directory in which to store the cached
files. The IMAP.CHE directory is created in that location and
all servers' messages information is kept there.
Shared Mailboxes
If you connect to a
Washington-style IMAP server and you want to view shared mailboxes,
you must use this option. Specify the additional mailboxes you
want to access in the top text box, using the full UNIX path
of the mailboxes you wish to view. For example, to access shared
mailboxes under the user "lizzie's" account, you specify
~lizzie/.
Do not forget to add the "/" character; this will
allow the mail client to look for sub-mailboxes under that
home directory. Choose the Add button. The additional mailboxes
are displayed.
Connect when mail starts
Select this option,
for connection to this server to be automatically established
when you open your Z-Mail™ Pro application.
Move to Trash on Delete
Messages are moved
to the trash folder when delete is used. This option allows
you to retrieve mail that you did not mean to trash by selecting
it from the trash folder and moving it back to another folder.
For faster usage and deletions, keep this box unselected.
Note:
More than one IMAP transport
can be added by selecting the Add button and then double clicking
on the IMAP4 item.
Existing Server Types
There are currently two types of servers that
use the IMAP protocol: Cyrus Carnegie Mellon University and University
of Washington. They have some notable differences:
Note: Sun servers behave in
a similar way to the Washington type explained here.
MailBox Types
Cyrus
Washington
Shared Mailboxes
By default, you can
view all at the root level.
By default, there are
no shared mailboxes. These are set through the Network Settings
dialog box. The ACL can be modified so specific mailboxes cannot
be viewed. You must have permission to view them.
Private Mailboxes (inbox)
Appear under the user's
root.
Appear anywhere under
the hierarchy.
Hierarchical Folders
By default, folders
can be nested.
To create nested folders,
you must specify a separator in the path when creating the parent
mailbox. For example, if you specify "hello/", the
hello mailbox created is a type of mailbox that can have folders
within it.
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